Power BI is a powerful tool for data visualization and analysis, but navigating through its various features and functionalities can sometimes be time-consuming. To enhance your productivity and make your workflow more efficient, Power BI offers several keyboard shortcuts. Whether you’re cleaning data, building visualizations, or customizing reports, these shortcuts can save you time and effort.
In this blog post, we’ll explore some of the most useful Power BI shortcuts that every user should know.
Frequently used shortcuts
To do this action
Press
Move focus between sections
Ctrl + F6
Move focus forward in a section
Tab
Move focus backward in a section
Shift + Tab
Select or clear selection of an object
Enter or spacebar
Multi-select objects
Ctrl + spacebar
Keytips to navigate and select ribbon buttons
Alt
On visual
To do this action
Press
Move focus to visual menu
Alt + Shift + F10
Show data
Alt + Shift + F11
Enter a visual
Ctrl + Right arrow
Enter a layer
Enter
Exit a layer or visual
Esc
Select or clear selection of a data point
Enter or spacebar
Multi-select
Ctrl + Enter or Ctrl + spacebar
Right-click
Windows keyboard: Windows context key + F10. The Windows context key is between the Left Alt key and the Left Arrow KeyOther keyboard: Shift + F10
Clear selection
Ctrl + Shift + C
Show or hide tooltip
Ctrl + H
Move a visual on the canvas (small moves)*
Arrow keys (up, down, right, left)
Move a visual on the canvas (bigger moves)*
Shift + arrow keys
Resize a visual*
Arrow keys
Maintain aspect ratio*
Shift + drag the resize handles
Group Visuals*
Select visuals + Ctrl + G
Table navigation
To do this action
Press
Move focus up / down one cell (across all cells in all areas)
Up arrow key / Down arrow key
Move focus left / right one cell (across all cells in all areas)
Left arrow key / Right arrow key
Moves the focus to the last cell in the current row
Ctrl + Right arrow key / End key
Moves the focus to the first cell in the current row
Ctrl + Left arrow key / Home key
Moves the focus to the last element in the current column
Ctrl + Down arrow key
Moves the focus to the first element in the current column
Ctrl + Up arrow key
Moves the focus to the first element in the table (top left corner)
Ctrl + Home key
Moves the focus to the last element in the table (bottom right corner)
Ctrl + End key
Moves the focus to the last row displayed in the current column
Page down key
Moves focus to the first row displayed in the current column
Page up key
Selecting multiple noncontiguous rows
Ctrl + Enter / Ctrl + Space
Selecting multiple contiguous rows
Shift + Down arrow key or Up arrow key
Clear selected rows
Ctrl + Shift + C
Open URL links
Ctrl + Alt + O
Open Context Menu
Shift + F10
Matrix navigation
To do this action
Press
Expand matrix
Shift + Right arrow key
Collapse matrix
Shift + Left arrow key
Pane navigation
To do this action
Press
Multi-select
Ctrl + Spacebar
Collapse a single table
Left arrow key
Expand a single table
Right arrow key
Collapse all tables
Alt + Shift + 1
Expand all tables
Alt + Shift + 9
Open a context menu
Windows keyboard: Windows context key + F10. The Windows context key is between the Left Alt key and the Left Arrow KeyOther keyboard: Shift + F10
Canvas zoom
To do this action
Press
Zoom in
Ctrl + Plus or Ctrl + (mouse scroll wheel forward)
Zoom out
Ctrl + Minus or Ctrl + (mouse scroll wheel backward)
Scroll canvas up
Page up key
Scroll canvas down
Page down key
Scroll canvas left
Alt + Page up key
Scroll canvas right
Alt + Page down key
Slicer
To do this action
Press
Interact with a slicer
Enter
Move focus between menu items
Up arrow key / Down arrow key
Move focus to first menu item
Home
Move focus to last menu item
End
Select multiple contiguous items
Shift + Up arrow key / Down arrow key
Open context menu
Shift + F10
Selection pane
To do this action
Press
Activate selection pane
F6
Move up an object in the layering
Ctrl + Shift + F
Move down an object in the layering
Ctrl + Shift + B
Hide / show (toggle) an object
Ctrl + Shift + S
DAX formula bar
To do this action
Press
Submit
Ctrl + Enter or Enter
Go to line number
Ctrl + G
Move line up / down
Alt + Up arrow key / Down arrow key
Copy line up / down
Shift + Alt + Up arrow key / Down arrow key
Insert line below
Shift + Enter or Alt + Enter
Insert line above
Ctrl + Shift + Enter
Delete selected word
Ctrl + Del
Delete all selected lines
Ctrl + Shift + K
Jump to matching bracket
Ctrl + Shift + \
Jump to start of a line of code
Ctrl + Home
Jump to the end of a line of code
Ctrl + End
Indent line / Extend line into the margin
Ctrl + ] or Ctrl + [
Insert cursor
Alt + Click
Select current line
Ctrl + L
Select all occurrences of current selection
Ctrl + Shift + L
Select all occurrences of current word
Ctrl + F2
Select next occurrences of current selection
Ctrl + D
Select the line above
Shift + Up arrow key
Select the line below
Shift + Down arrow key
Enter multiple lines of code up / down
Ctrl + Alt + Up arrow key / Down arrow key
Comment a line
Ctrl + / or Ctrl + K + C
Uncomment a line
Ctrl + / or Ctrl + K + U
Increase font size
Ctrl + + or Scroll Up
Decrease font size
Ctrl + – or Scroll Down
Show or hide “Read more” tooltips
Ctrl + I
Show accessiblity widget
Alt + F1
Close widget, suggestions, other dialogs, or closes DAX formula bar
Esc
Show suggestions
Ctrl + Space
Expand or Collapse DAX formula bar
Ctrl + J
Focus on the DAX fomula bar itself to tab to next UI element
Ctrl + M
Enter data
To do this action
Press
Exit editable grid
Ctrl + Tab
Model view navigation
To do this action
Press
Move focus to first card in relationship diagram
Tab
Move focus to the next card
Tab / Right arrow key / Down arrow key
Move focus to the previous card
Shift + Tab / Left arrow key / Up arrow key
On card in model view
To do this action
Press
Move focus to relationship line connected to card
Ctrl + Alt + R
Move focus to first field list item on the card
Enter
Move focus to next item within the card
Tab
Move focus back to entire card
Esc
Open context menu
Shift + F10
Move focus to the next field list item
Right arrow key / Down arrow key
Move focus to the previous field list item
Up arrow key / Left arrow key
On relationship in model view
To do this action
Press
Move focus to next card connected to relationship line
Ctrl + Alt + R
Move focus to previously focused card connected to relationship line
Shift + Alt + R
Open relationship properties pane
Enter
Move focus to next relationship line connected to card
Tab / Right arrow key / Down arrow key
Move focus to previous relationship line connected to card
Shift + Tab / Left arrow key / Up arrow key
Select focused relationship
Enter
Mastering these Power BI keyboard shortcuts will significantly enhance your productivity, allowing you to navigate, edit, and interact with your data more efficiently. Whether you are new to Power BI or an experienced user, integrating these shortcuts into your workflow will help you get the most out of your data analysis and reporting tasks.
